01
Real-time admission visibility
See every pending, in-progress, and accepted admission in a single live view — no more checking three tools to find out where a patient stands.
medaptus Intake
One Dashboard for Every Admission & Discharge
Standardize and streamline admission requests from the ED, observation, and transfer sources. Replace phone calls, OneNote pages, and spreadsheets with structured, trackable workflows — and a real-time Coordinator Dashboard that shows your team exactly who's been admitted, who's pending, and who's been accounted for.
Book a Demo
Admission Coordination Is Still Run on Phone Calls & Spreadsheets
Most hospital medicine programs rely on a patchwork of manual handoffs to triage ED admissions, observation conversions, and transfers. The result: missed admissions, slow responses, and no single source of truth for who's where in the process. Medaptus Intake replaces those workarounds with a structured workflow and a live Coordinator Dashboard.
100%
of admissions tracked in one place
0
phone-tag chains to confirm pickup
24/7
visibility for night & weekend coverage
See It Live
The Coordinator Dashboard, In Action
A live, centralized view of every admission and discharge — from request to acknowledgement to assignment.
Free Download
Share the Intake Brief with Your Team
A short, no-form-required overview of how Medaptus Intake replaces manual admission coordination with a structured workflow — built to share with coordinators, hospitalists, and program leadership.
Download the Intake Brief (PDF)
Outcomes
What Hospital Medicine Teams Get from Structured Intake
02
No more phone tag
Structured requests route automatically to the right coverage. Acknowledgements happen in the system, not over voicemail.
03
Faster response times
Stall alerts and SLA timers surface stuck requests before they become problems — so admissions don't sit idle waiting for pickup.
04
Fewer missed admissions
Duplicate detection and clean handoffs between shifts mean every patient is accounted for — even at 2 AM, even on weekends.
05
Operational accountability
A complete audit trail of who requested, who accepted, and when — for performance reviews, throughput reporting, and continuous improvement.
06
Smoother handoffs
Discharges, transfers, and shift changes update the same live view — eliminating the spreadsheet reconciliation step that ate up coordinator hours.
How It Works
From Admission Request to Patient Picked Up
Four structured steps replace the manual coordination loop that runs hospital medicine intake today.
Step 1
Capture the request
Admission requests from the ED, observation conversions, and external transfers are captured into a single structured intake form — no calls, no faxes, no "did anyone get that?"
Step 2
Route & acknowledge
Requests are routed automatically to the right hospitalist or team based on coverage, capacity, and routing rules. Acknowledgements happen in-system, with SLA timers and stall alerts surfacing anything that's waiting too long.
Step 3
Coordinator Dashboard live view
Coordinators see every admission and discharge in one real-time dashboard — sorted by status, priority, and timing.
- Pending, accepted, and stalled admissions in one queue
- Discharges and transfers tracked alongside intake
- Duplicate-detection so nothing gets entered twice
- Color-coded SLA timers for at-a-glance triage
Step 4
Sync & hand off
Accepted admissions flow into Assign for rounding and into your EHR for documentation. Shift changes and handoffs use the same live view — no spreadsheet reconciliation, no whiteboard rewrites.
Why It Matters
Replace Fragmented Intake with a Single Operational Layer
Intake is the front door of hospital medicine operations. When it runs on phone calls and spreadsheets, the whole system runs blind. Medaptus Intake gives your coordinators, hospitalists, and leadership the structured, real-time view they need to run admissions as a coordinated 24/7 operation.
Learn More About CommandReady to see the Coordinator Dashboard in your environment?
Connect with our team for a tailored walkthrough.
